The General Data Protection Regulation (GDPR) applies to personal data. Within our Academy we process data on pupils, parents, staff and academy Councillors. We follow the six data protection principles that require that personal data shall be:

  1. Processed fairly, lawfully and transparently.
  2. Obtained only for one or more specified and lawful purposes and shall not be further processed in any manner incompatible with that purpose(s)
  3. Adequate, relevant and not excessive in relation to the purpose(s) for which it is processed.
  4. Accurate and, where necessary, kept up to date.
  5. Not kept for longer than is necessary for that purpose(s).
  6. Kept secure, i.e. protected by an appropriate degree of security.

How we protect personal information

North Mead Primary Academy is part of The Mead Educational Trust (TMET).

We collect and use personal information about pupils, families, staff, Academy Councillors and other members of our community in order to provide education, keep children safe, meet our legal responsibilities and operate the school effectively.

We are committed to handling personal information lawfully, fairly, transparently and securely.

 

Our responsibilities

When we process personal information, we follow the principles of UK data protection law.

Personal information should be:

  • used lawfully, fairly and transparently
  • collected for clear and legitimate purposes
  • limited to what is necessary
  • accurate and kept up to date where required
  • kept only for as long as necessary
  • stored and handled securely

These principles underpin the Trust’s data-protection policies and procedures.

What information might we hold?

Depending on the individual and the purpose, school records may include information such as:

  • names and contact details
  • pupil information and educational records
  • attendance information
  • assessment and attainment information
  • SEND information
  • safeguarding information
  • medical information
  • behaviour information
  • photographs or video where appropriate
  • information about parents and carers
  • staff and recruitment information
  • governance information

Schools hold substantial amounts of information about pupils as part of their educational records.

Why do we use personal information?

We may process personal information in order to:

  • educate and support pupils
  • monitor progress and attendance
  • safeguard children
  • provide appropriate SEND and pastoral support
  • communicate with families
  • manage admissions and transitions
  • meet statutory reporting requirements
  • manage staff and recruitment
  • operate financial and administrative systems
  • maintain the safety and security of the school
  • fulfil legal and regulatory responsibilities

The lawful basis for processing will depend on the information being used and the purpose for which it is required.

Privacy notices

The Mead Educational Trust publishes separate privacy notices explaining in more detail how information is collected, used, stored and shared.

The Trust currently publishes these alongside its wider data-protection policies.

Photographs and video

Photographs and video can play an important part in celebrating learning and school life.

North Mead and TMET have arrangements in place governing how images of pupils may be taken and used. The Trust publishes pupil consent information relating to photography and video and states that parental permission is sought before images showing pupils are used on the school website.

Parents and carers should contact the school if they have questions about their child’s photography or media permissions.

Sharing information

There are circumstances in which we need to share information with other organisations.

These may include:

  • The Mead Educational Trust
  • the Department for Education
  • Leicester City Council
  • health services
  • SEND services
  • safeguarding partners
  • social care
  • examination, assessment or educational providers
  • other organisations where there is a lawful reason to share information

Information is only shared where there is an appropriate legal basis and where it is necessary for the relevant purpose.

Accessing your information

Individuals have rights in relation to their personal information.

Depending on the circumstances, these can include rights to:

  • be informed about how information is used
  • access personal information held about them
  • request correction of inaccurate information
  • object to or restrict certain processing
  • raise concerns about how information is being handled

Under UK GDPR, pupils have a right of access to their personal information. The arrangements for parental access to educational records differ according to the type of school, so requests relating to academy pupil records should be handled through the appropriate data-protection process rather than assuming a separate automatic parental right of access.

Subject Access Requests

A Subject Access Request (SAR) is a request by an individual to access personal information held about them.

TMET publishes a Subject Access Request procedure as part of its data-protection documentation.

If you wish to make a request, please contact the school or follow the current TMET procedure linked below.

Data breaches

North Mead and TMET have procedures for identifying, reporting and responding to personal-data breaches.

The Trust publishes a Data Breach Policy setting out how these incidents are managed.

Data retention

Personal information is not kept indefinitely.

TMET’s Data Retention Policy sets out how long different categories of information should normally be retained and when they should be securely disposed of.

CCTV

Where CCTV is used, its operation is governed by the Trust’s CCTV Policy and relevant data-protection requirements.

Freedom of Information

The Trust also publishes a Freedom of Information Policy, Publication Scheme and ICO Model Publication Scheme.

These explain how information about the Trust and its academies can be requested and what information is routinely made available.

Questions or concerns

If you have a question about how North Mead uses personal information, please contact:

North Mead Primary Academy
Northfield Road
Leicester
LE4 9DL

Telephone: 0116 276 7761
Email: [email protected]

For Trust-wide data-protection information, families can also access The Mead Educational Trust’s GDPR and policy pages.

If someone remains concerned about the handling of their personal information, they can also seek advice from the Information Commissioner’s Office (ICO).

 

External Resource/Organisation Link
TMET GDPR / data protection information TMET Trust Policies
TMET Trust Policies TMET Trust Policies
Information Commissioner’s Office Information Commissioner’s Office

 

Related North Mead Pages

  • Policies
  • Safeguarding
  • Academy Council
  • Contact Us

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The purpose of our cookies is to make the website function correctly, to personalise the website to your preferences, and to collect information about your visit which will help us improve the website in the future. We never collect information that could identify you, or pass information to any third parties.

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Managing Cookies

Most web browsers allow some control of cookies through the browser settings. Below are guidelines for managing your cookies in the most popular browsers:

Internet Explorer

Open Internet Explorer, click the Tools button, select Safety then click Delete browsing history, select the Cookies checkbox and then click Delete.

Firefox

Open Firefox, click the Firefox button (top left) then Options, select the Privacy tab then select “remove individual cookies”.

Google Chrome

Open Google Chrome, click the Spanner image in the top right corner, select Settings, then click “show advanced settings”. In the Privacy section click the Content Settings button, in the Cookies section click the “All cookies and site data” button, then click the Remove all button at the top of the list.

Safari

Open Safari, select the Options icon (top right corner ‘spanner image’), then select Preferences, click the Privacy tab, select the Details button and then click Remove all.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org.

Website Privacy policy

Child Protection Policy

The School operates the following policy on its website regarding the use of photographs, to ensure the privacy and safety of pupils at the school:

  1. Where pupils are named, only their first names are given;
  2. Where a pupil is named, no photograph of that pupil is displayed;
  3. Where a photograph is used which shows a pupil, no name is displayed.

By observing these points, the school ensures that visitors to the website cannot link images of pupils to names of pupils.

The school follows a policy of seeking parents’ permission before using images which show pupils on the website.

No other private information about pupils is ever published on the website such as surnames or contact details.

Website Privacy Policy

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

(1) What information do we collect?

We may collect, store and use the following kinds of personal data:

  1. Information about your visits to and use of this website, including the use of third party platforms such as Google Analytics & WordPress Stats;
  2. Information about any transactions carried out between you and us on or in relation to this website;
  3. Information that you provide to us for the purpose of registering with us, and/or leaving guestbook comments, and/or subscribing to our website services and/or email notifications.

(2) Information about website visits

We may collect information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and number of page views. We may use this information in the administration of this website, to improve the website’s usability, and for marketing purposes.

We use cookies on this website. A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may send a cookie which may be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website, to improve the website’s usability and for marketing purposes. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you.

Most browsers allow you to refuse cookies. (For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.) This will, however, have a negative impact upon the usability of many websites.

(3) Using your personal data

Personal data submitted to this website will be used for the purposes specified in this privacy policy or in relevant parts of the website. In addition to the uses identified elsewhere in this privacy policy, we may use your personal information to:

  1. Improve your browsing experience by personalising the website;
  2. Provide other organisations with statistical information about our users – but this information will not be used to identify any individual user.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

(4) Other disclosures

In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:

  1. To the extent that we are required to do so by law;
  2. In connection with any legal proceedings or prospective legal proceedings;
  3. In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  4. Except as provided in this privacy policy, we will not provide your information to third parties.

(5) Security of your personal data

We will take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

(6) Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

(7) Third party websites

The website contains links to other websites as well as integrations of Third Party widgets. We are not responsible for the privacy policies of third party websites.

(8) Our contact details

Email – [email protected]

Address – Northfield Road, Leicester LE4 9DL

This Privacy Policy is based on a freely-available template created and distributed by website-law.co.uk.

Website Disclaimer

(1) Introduction

This disclaimer governs your use of our website; by using our website, you accept this disclaimer in full. If you disagree with any part of this disclaimer, do not use our website.

(2) Intellectual property rights

Unless otherwise stated, we or our licensors own the intellectual property rights in the website and material on the website. Subject to the licence below, all our intellectual property rights are reserved.

(3) Licence to use website

You may view, download for caching purposes only, and print pages from the website, provided that:

  1. You must not republish material from this website (including republication on another website), or reproduce or store material from this website in any public or private electronic retrieval system;
  2. You must not reproduce, duplicate, copy, sell, resell, visit, or otherwise exploit our website or material on our website for a commercial purpose, without our express written consent.

(4) Limitations of liability

The information on this website is provided free-of-charge, and you acknowledge that it would be unreasonable to hold us liable in respect of this website and the information on this website.

Whilst we endeavour to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we not commit to ensuring that the website remains available or that the material on this website is kept up-to-date.

To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill).

Our liability is limited and excluded to the maximum extent permitted under applicable law. We will not be liable for any direct, indirect or consequential loss or damage arising under this disclaimer or in connection with our website, whether arising in tort, contract, or otherwise – including, without limitation, any loss of profit, contracts, business, goodwill, reputation, data, income, revenue or anticipated savings.

However, nothing in this disclaimer shall exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.

(5) Variation

We may revise this disclaimer from time-to-time. Please check this page regularly to ensure you are familiar with the current version.

(6) Entire agreement

This disclaimer constitutes the entire agreement between you and us in relation to your use of our website, and supersedes all previous agreements in respect of your use of this website.

(7) Law and jurisdiction

This notice will be governed by and construed in accordance with English law, and any disputes relating to this notice shall be subject to the exclusive jurisdiction of the courts of England.

(8) Our contact details

Please see above for our contact details.

This disclaimer is based on a freely-available template created and distributed by website-law.co.uk.

TMET – CCTV Policy
TMET – Data Breach Policy
TMET – Data Protection Policy
TMET – Data Retention Policy
TMET – Freedom of Information Policy
TMET – Privacy Notice – Governance
TMET – Privacy Notice – Parent
TMET – Privacy Notice – Pupil
TMET – Privacy Notice – Recruitment
TMET – Privacy Notice – Staff
TMET – Subject Access Request